📅 Guide to the Calendar Tab in GoHighLevel (GHL)

The Calendar Tab in GoHighLevel is your central hub for managing appointments, consultations, follow-ups, and sales calls. Whether you're a business owner, sales rep, or marketer, the Calendar tab helps streamline your booking and scheduling processes—fully synced with your funnels and automations.

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🧭 Where to Find It

• Log in to your GoHighLevel sub-account
  
  

• On the left-hand menu, click “Calendar”
  
  

• You'll be brought to the main calendar dashboard
  
  

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🧱 Overview of the Calendar Tab Layout

📍 Top Navigation

• My Calendar – See all appointments assigned to you
  
  

• Team Calendar – View calendars across users or locations
  
  

• Unassigned – Appointments not yet assigned to a team member
  
  

• All – See everything scheduled in the account
  
  

📆 Main Calendar Display

• View by Day, Week, or Month
  
  

• Color-coded appointments based on calendar or team member
  
  

• Click any appointment to view or edit details
  
  

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🛠️ What You Can Do in the Calendar Tab

✅ View Appointments

• See past, current, and upcoming bookings
  
  

• Filter by team member, calendar, or status
  
  

✅ Manually Book Appointments

• Click any open slot
  
  

• Fill in:
  
  

• Contact name
  
  

• Appointment type/calendar
  
  

• Date/time
  
  

• Assigned user
  
  

• Click “Save Appointment”
  
  

✅ Reschedule Appointments

• Click on an existing appointment
  
  

• Click “Edit”
  
  

• Change the time, date, or assigned user
  
  

• Save your changes
  
  

✅ Cancel or Mark No-Show

• Open the appointment
  
  

• Choose “Cancel” or “No Show”
  
  

• Add optional notes for tracking
  
  

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📅 How to Set Up or Edit a Calendar

Calendars in GHL are pre-configured under Settings → Calendars but you can customize them:

1. Go to Settings → Calendars

2. Choose:

• Create New Calendar
  
  

• OR Edit an Existing Calendar
  
  

3. Key Settings to Configure:

• Calendar name (e.g., “Consultation Calls”)
  
  

• Team member availability
  
  

• Meeting location (in-person, Zoom, phone)
  
  

• Buffer times, time zones, and limits
  
  

• Form/booking page linked to calendar
  
  

💡 You can embed your calendar on a landing page or send booking links via SMS/email.

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🔔 Appointment Statuses Explained

Status	Meaning
Confirmed	Appointment is set and confirmed
Unconfirmed	Lead submitted form, but didn’t confirm
No Show	Lead missed the appointment
Cancelled	Appointment was canceled manually
Completed	Appointment occurred (marked manually)

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📌 Best Practices for Using the Calendar Tab

• ✅ Assign users to appointments for accountability
  
  

• ✅ Use automated reminders via SMS/email to reduce no-shows
  
  

• ✅ Track statuses to optimize follow-up sequences
  
  

• ✅ Use buffer times to avoid back-to-back booking chaos
  
  

• ✅ Link calendars to specific workflows (e.g., after a lead form submission)
  
  

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🧪 Troubleshooting & Tips

🚫 Appointments not showing?

• Check that you're in the correct view (My vs. All)

• Make sure the calendar is active and assigned

• Make sure BOTH user and calendar availability is aligned
  
  

📤 Want to sync with Google Calendar?

• Go to Settings → Profile
  
  

• Connect your Google Calendar under Integrations
  
  

• Choose which calendar GHL pulls from and writes to
  
  

🔄 Double bookings?

• Ensure availability settings and sync limits are configured properly
  
  

• Add buffer times and max appointments per day

Here are some additional Assets to help you with this process

Portal Lesson: Calendars

Link: https://members.gymlaunch.com/products/inner-circle-lead-nurture-2-0/categories/2156742572/posts/2183743308