📞 Setting Up the Lead Follow-Up Calendar in GoHighLevel

The Lead Follow-Up Calendar serves a very different purpose than other client-facing calendars. This calendar is designed for internal use only—it allows your team to schedule follow-up tasks with leads, not client appointments or class bookings.

🎯 Purpose of This Calendar

NOT visible or usable by leads

Used internally by your team to schedule follow-up reminders

Helps maintain consistent communication with unresponsive or pending leads

🧭 Step-by-Step Setup Instructions

1️⃣ Access the Calendar

Log in to your GoHighLevel account.

Navigate to Settings → Calendars.

Use the search bar to find the calendar named “Lead Follow-Up Calendar.”

Click the three dots (⋯) → Edit.

2️⃣ Understand Key Differences

This calendar is not linked to any users and is not a round-robin calendar.

It exists independently with its own availability rules.

The lead will not book themselves—your team manually schedules the follow-up.

✅ Only the Meeting Invite Title might be visible to the lead if it's synced with Google Calendar, so edit this title if needed.

3️⃣ Set Calendar Availability

Define when your team can schedule follow-up reminders.

Example default: 8:00 AM to 8:00 PM, every day of the week.

You may want to narrow this window to match times when a Lead Nurture Specialist is available.

To update availability:

Adjust days of the week and time slots as needed.

Remove hours that don't make sense (e.g., late-night follow-ups at 10 PM).

4️⃣ Configure Calendar Settings

Setting	Recommended Value	Purpose
Meeting Interval	10 minutes	Most follow-ups are short
Max Bookings per Slot	1	To avoid overloading time slots
Date Range	Up to 12 months	Allows long-term follow-up scheduling

🧠 Why 12 Months?
Even if a lead requests a follow-up far in the future, it only takes seconds to book. If they answer a year from now, that’s a win.

5️⃣ Save & Share the Calendar Link

Once your calendar is configured, click the three dots (⋯) again.

Select Share.

Copy the Permanent Link.

✅ Distribute this link to your team:

Save it at the front desk.

Share it in team chats or SMS templates.

Bookmark it on staff computers and phones.

This makes it easy for staff to schedule follow-ups immediately after a call or conversation—without disrupting workflow.

✅ Final Review Checklist

Task	Completed?
Edited and saved calendar availability	✅
Set meeting interval and max bookings	✅
Date range adjusted for long-term follow-ups	✅
Shared calendar link with your team	✅

🧪 Use Case Example

A lead says, “Call me back next Thursday at 10AM.”
Your team member opens the Lead Follow-Up Calendar link, selects the day/time, and schedules a reminder instantly—no back-and-forth needed.

Here are some additional Assets to help you with this process

Portal Lesson: Setting Up Your "Lead Follow-Up" Calendar

Link: https://members.gymlaunch.com/products/inner-circle-lead-nurture-2-0/categories/2156744042/posts/2183745198